U3A Tauranga Inc.
Adopted 13.07.2018
Introduction:
- U3A Tauranga Incorporated is committed to protecting our members’ personal information and privacy to ensure that we comply with our obligations to you under the Privacy Act 2020. You can access more information about the Act at www.privacy.org.nz.
- Our privacy policy is provided for your information and does not limit your rights under the Privacy Act 2020. If you have any questions or concerns regarding this privacy policy, please contact us.
Access to membership details:
- The U3A Executive Committee collects information from members to enable us to administer the business of our society. This information is given when you initially join U3A Tauranga and includes your name, address, telephone numbers and email address.
- Details are stored electronically as a membership list, with restricted access in accordance with the Privacy Act. Such access to the membership list shall be restricted to the Executive Committee only.
- Group Convenors are not part of the Executive Committee and will not have access to the membership list, but can seek information about members in their group from the Group Coordinators on a case by case basis.
- In accordance with Principle 11 of the Privacy Act, in special circumstances necessary to further the objectives of our society, the Executive Committee may grant access to the membership list to a subcommittee, co-opted committee member or to any other members or non-member expressly appointed by the Executive Committee.
- Such special circumstances would arise if the Executive Committee specifically requested such persons to perform a role which is directly related to the purposes for which personal details were collected from general members, and where access to the membership list is necessary to carry out this role.
- Such access to the membership list may be approved at any Executive Committee, will be supervised by the Executive Committee, and will cease at the Executive Committee’s discretion.
- Coordinators may request that Group Convenors provide group membership information, including but not limited to surname, given names, member ID, contact phone and receipt number.
Uploading of photographs/videos onto website or other platforms:
- From time to time U3A Members take photographs of other members at U3A events for the newsletter and the website. Photographers should take reasonable steps to ensure members know when they are being photographed and give them opportunity to exclude themselves.
- In addition photographs or videos should not be published on any social media platforms without first obtaining from all the members concerned their express permission to do so.
- Members should advise the photographer, their group convenor, or a committee member if they have any concerns about the publication of such material.
Third parties:
- In order to conduct the business of our Society, we contract with third parties who may need your information in order to provide services to us (or on our behalf), such as financial services, maintenance of our membership database and banking services.
- The information you provide on your application form may be shared with these entities, who have their own Privacy Policies. Before we engaged with these entities we examined their Privacy Policies and were satisfied with them. However we are not responsible for the privacy policies and/or practices of these third party services. We do not share your personal information with other third parties.
Website links:
- Our website may from time to time contain links to other websites. Please note that we have no control of websites outside the u3atauranga.org.nz domain.